Self interest is the only reason to be a member of a society ...what it can do for me. To reap any benefit from a society, however, each participant has an interest to make sure that it functions and that it is perpetuated.
Energetic new and experienced practitioners have offered themselves for elections on March 30, the list of names will be announced in a few days so that you can get to know them and consider them ahead of time. If you want to be a part of that dynamic team which is going to make a difference, this is the time to make yourself known by sending an email to prsj2009@gmail.com.
Only Full or Associate members in good standing (paid up) can be elected as an Officer of the Society. Members can put themselves in good standing at the start of the AGM on March 30 and be eligible for elections.
Have a look again at the full list of Officers and the duties of Officers and be prepared to serve and also to review our list of candidates.
ARTICLE VI - OFFICERS OF THE SOCIETY.
The Officers of the Society shall be President, First Vice President, Vice President Special Events, Vice President Recruitment and Membership, Vice President Finance, General Secretary, and Assistant General Secretary. The Election of Officers shall take place at the Annual General meeting (AGM). The duly elected officers shall assume their duties of office immediately following the AGM.
DUTIES OF THE OFFICERS
The President:
- Presides at all Membership and Executive Board meetings- Appoints all Committees- Delegates responsibilities of officers and committees- Directs overall operations of the Society- Recommends and establishes goals and objectives for the Society- Coordinates the functions of all officers and committees; recommends and directs the execution of policies and procedures, together with the specific programmes in the interest of the Society and with the approval of the membership- Secures accurate information on the financial status of the Society.- Maintains contact with Past Presidents, Founders and Advisors and other important stakeholders as determined form time to time.
First Vice President:
Is elected to shadow and assist the President- Is entitled to full executive board memberships and voting rights and privileges- Is responsible for the Public Relations of the Society including publications such as the newsletter and accordingly, chairs the Society's Public Relations and Issues Management Committee- Is responsible for duties as described/designated by the President- Is unable to hold another executive board position concurrently- If unable or unwilling to complete the designated term, a resignation letter must be submitted to the President and the Society shall elect a successor as soon as practicable
Vice President Special Events:
Chairs the Special Events Committee- Supports the Professional Development Committee in planning seminars, workshops, conferences etc- Organises luncheons/dinners and other special events of the Society; including securing keynote speakers, venue, menu choices, coordinating programme, producing invitations etc.- Contacts speakers for General meetings- Obtains meeting rooms, refreshments, gifts for speakers, and introduces speakers at meetings- Makes copies of biography sketches- Maintains and updates the Speakers' List- Fosters relations through PRSJ events with Student/Alumni members.
Vice President Recruitment and Membership:
Chairs the Recruitment and Membership Committee- Recruits and maintains membership- Creates "new-member packets"- Writes "Member of the Month" articles- Updates and recommends upgrades of members from one category to another based on years of membership- Spearheads the membership benefits programme- Maintains an updated e-mail chain- Keeps track of members’ contact and other pertinent information.
Vice President Finance:
Coordinates, organises and oversees all fundraising for the Society in conjunction with the Chair of the Special Events Committee;
Works directly with the President and Executive Vice President and heads of all other Committees involved in the handling of funds on behalf of the Society (including the Special Events, Fundraising and Professional Development Committees);
Is responsible for securing accurate information on the financial status of the Society for feedback to the President;
Keeps accurate records of Fundraising activities- submits a monthly financial report- submits an annual financial report- works with designated auditors of the Society in producing the annual financial report of the Society - Collects dues from members once per year- Plans a budget for each Executive Board member- Keeps records of all the Society's spending/billing- Makes deposits in the PRSJ account- Oversees the Budget.
General Secretary:
Records minutes for all Executive Board Meetings and General meetings,- E-mails minutes, agendas, reports timely to all members,- Gives due notices for members' and Executive meetings- Develops and circulates agendas for meetings to members prior to their being held- Assists in managing the direct mail out and marketing communications programmes of the Society- Manages the e-mail and PO boxes of the Society- Responds to requests communicated via the website.- Keeps PRSJ files organised and updated and where possible using the latest technologies- Purchases the necessary supplies for the organisation,- Keep attendance records.- Requests reports from all committees and assists the President in the compilation and dissemination of the annual reports for the Society.
Assistant General Secretary:
Assists the General Secretary in his/her duties.- Assumes the duties of the General Secretary in his/her absence.- Is responsible for the website - creates, and maintains the website layout, design and content,- Responds to feedback from the website,- Corresponds with website users.
THE EXECUTIVE
The Executive of the Society shall be comprised of the Officers of the Society, together with up to three Past Presidents inclusive of the Immediate Past President of the Society. The Executive shall have powers of co-option.
For more on the Society, read the constitution at
http://agm2010.blogspot.com/2010/01/constitution-of-prsj.html
No comments:
Post a Comment